Planning a big celebration like a wedding or quinceañera takes a lot of moving parts — and having the right team of vendors can make all the difference. Whether you’re just getting started or already deep into planning, here’s a helpful list of vendors you’ll want to consider to bring your special day to life:

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Your Essential Vendor Team:

1. Event Planner or Coordinator
Helps guide you through the entire planning process, keeps things on track, and makes sure everything runs smoothly on the big day.

2. Venue
One of the first things you should book! This sets the tone, date, and layout for the rest of your celebration.

3. Caterer or Food Service
Whether it’s a full-course dinner or buffet, food plays a big role in your guests’ experience.

4. Photographer & Videographer
They’ll capture all the special moments — from the getting-ready shots to the last dance.

5. DJ or Live Entertainment
The music keeps the energy flowing and gets everyone on the dance floor!

6. Decor & Rentals
From table linens and centerpieces to backdrops and lighting, decor creates the look and feel of your event.

7. Florist
Adds color, beauty, and elegance through bouquets, centerpieces, and ceremony arrangements.

8. Cake or Dessert Vendor
A must-have sweet ending! Cakes, cupcakes, or dessert bars add a personal touch.

9. Hair & Makeup Artists
To help you look and feel your absolute best all day long.

10. Attire (Dress/Suit)
Whether it’s a wedding gown, quince dress, or formal wear, this is one of the most exciting parts of the process!

11. Transportation (Optional)
If your ceremony and reception are in different locations, or if you want to arrive in style!

12. Photo Booth or Fun Extras
A great way to entertain guests and capture even more memories in a fun, casual way.

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Pro Tip:
Start by booking your top-priority vendors (like your planner, venue, and photographer), and build from there. The earlier you secure your dream team, the smoother the planning process will be.

If you’re not sure where to start — don’t worry! As planners, we’re here to help you build the perfect vendor team that fits your style, budget, and vision.